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Community Grants Program


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Community Grants Program

The Community Grants Program is the Shire’s principal community investment program.

The purpose of the program is to develop and actively support community organisations and individuals who positively contribute to community wellbeing and the cultural life of the region.

The grants program enables the Shire to recognise leadership and individual achievement, build community capacity and sustainability, develop cultural identity and support initiatives that respond to identified community needs.

Prior to making an application, please download and read the Community Grants Program Guidelines.

The Community Grants Program has several grant categories - as summarised below.






To support the delivery of individual projects, programs and activities. Also for state, national and international representation in sporting, academic, leadership or cultural endeavours.

Up to $1000 for Community Assistance

$200 or $500 for Representation

Up to 100% of total project costs

Open all year - Currently Open

Will close when annual budget is allocated

Applications close at the end of every month

Decisions advised by the 15th of the following month


Supports the delivery of small projects, programs and activities such as small equipment purchases, workshops, school holiday programs.

Min $1,000

Max $5,000

Up to 50% of total project costs

Open Yearly - Currently Closed

For projects commencing on or after the 1st August and concluding on or by the 31st of July each year


Closed 9/04/2020

Outcomes traditionally advised in June/July

Funds traditionally available from August onwards



Supports capital upgrades, improvements and development of community services & facilities. Also for Community Development through projects or events.

$5,000 and over

Up to 50% of total project costs


To provide support and incentive for new and developing local and regional events.

$1,000 and over

Up to 50% of total project costs

Application Forms

Please choose from the below application forms based upon the amount you are applying for. Hardcopies are available from the Shire of Esperance Administration Building.

Application Form - Support Category ($1,000 or under)

Application Form - $5,000 or Less (Link Disabled)

Application Form - More than $5,000 (Link Disabled)

Applicants should read the Community Grants Guidelines, complete the relevant Application Form and collect the specified ancilliary information as per the Community Grants Guidelines. (see above for link to guidelines). A good application reflects that you have read the guidelines and associated documents, while also demonstrating your skill, ability and commitment to managing a successful project.

When the Community Grants are open to applications, the application form and ancilliary information can be: emailed to; posted to PO Box 507, Esperance WA 6450; or hand delivered to the Shire Administration Building, Windich St Esperance.

Unincorporated groups can apply, providing they are auspiced by an incorporated organisation that can manage the grant on behalf of the applicant. A letter agreeing to auspice and a copy of their Certificate of Incorporation must accompany the application.

The high demand for funding under the Council’s Community Grants Program will mean that not all grant applications can be approved. Although an application may meet the assessment criteria, grants are highly competitive and approval will depend on available funds and the number and quality of applications.

It is strongly recommended that applications are not left to the last week or final closing date before submission.

Late applications will not be considered under any circumstances.

Accountability Report Forms (for successful applicants)

Accountability Report - Support Category

Accountability Report - Assistance Category

Accountability Report - Development Category

Accountability Report - Events Category

An Accountability report must be provided on the prescribed forms within 60 days of the completion of the project or 30th September which ever falls first. Funds must be spent as approved and in line with the Community Grants Guidelines (see above for link to guidelines)

The Accountability report must include a financial report of budgeted and actual expenditure, and tangible evidence of:

  • grant funds being spent (i.e. invoices/receipts);
  • recognition of Shire contribution; 
  • evidence to support performance indicators.


Please email the report and all ancilliary documentation to, post it to PO Box  507 Esperance WA 6450, or hand deliver it to the Shire Administration Building, Windich St Esperance.

List of Successful Community Grants Projects


Support Grants (to date)

Esperance Volounteer Fire & Rescue Service -  Awards Night 
Esperance Wildflower Society Inc - Wildflower Festival
Esperance Tjaltjraak Services - 2019 NAIDOC Ball
BOICO - Waste Services
Keep Esperance Beautiful - Clean Up Events
Esperance Pony Club - One Day Event 
Lifespan Network - Mental Health Week Event
Esperance Taekwando Academy - Equipment - Scoreboard Laptop
Esperance Mechanical Resoration Group - Collectors Fair 
Esperance Girls Academy - Awards Night
EDRA  - Sports Star of the Year
Esperance Book Talk - Website Development
Esperance Goldfields Surf Lifesaving Club - Leadership/Team Building Camp
The Lions Club of Esperance - Carols By Candlight 
Clontarf Foundation - Esperance Academy Awards Night
Esperance Care Services M&M Activities - Pool Events
Ruby Benjamin Animal Foundation - Subsidied Pet Steraliation
State Representation -  Stella Wildberger  - Tennis 
Esperance Ultimate Frisbee Club Inc - Skylab Classic 2020
Esperance Golf Club -  Golf Classic Event 2020
Esperance Cycling Club  -Tour De Esperance 2020
Centercare Inc - Harmony Day 2020
Esperance Motorcycle Club - Riding School

Centrecare Inc - Harmony Day Event 

Esperance Motorcycle Club - Riding School

PCYC - Blue LIght Disco

Esperance Climate Action Group - Film Screening

Assistance Grants

103.9 HopeFM -  Community Radio Equipment Installation

Esperance Soccer Association - Portable Goals

Pink Lake Golf Club - Electricity Source Realignment 

Esperance Volunteer Fire and Rescue Service -  Firefighting equipment

Cannery Arts Centre Exhibition Fees - Professional Development 

Esperance Brass Band - Operating Costs 

Rotary Club of Esperance Bay - Adventure Camp Esperance 2020

Development Category

Esperance Cycling Club - Velodrome Fence Upgrade

Esperance Regional Tourism Inc  - Feature Film 

Esperance Care Services - Waste Management 

Esperance Tennis Club - Boundary Fencing Replacement 

Esperance Community Arts 

Cannery Arts Centre 

Events Category

Condingup Primary School P&C - Condingup Fair 2020 

Grass Patch Community Development Association - Grass Patch Yabbie Classic

Rotary Club of Esperance Bay - Esperance Foreshore Festival & Fireworks

Kids Fun Day Out - Kids Fun Day Out 2019

Moving Movies  - Moving Movies Season 2019/20 



Support Grants

Saving Animals from Euthinasia Inc -  Esperance Live Performance at Bijou 
Esperance Motorcycle Club - Riding School 
Keep Esperance Beautiful - Hungry Bins
Esperance Anglican Wildflower Festival - Esperance Anglican Wildflower Festival 
Esperance Mechanical Restoration Group Inc - Collectors Fair 
ECA for Esperance Photographers Club Steve Parish Workshop 
Esperance Anglican Community School - Volleyball Team
State Representation - Zoe McCann 
EDRA - Sports Star of the Year 
Esperance Girls Academy - Graduation Ceremony 
Our Lady Star of the Sea - Automated External Defibillator
Ruby Benjamin Animal Foundation - Subsidised Sterilisation
Anchor WA - Pilot Program
Escare Inc - Mental Health Week Community Event 
Esperance Aboriginal Family and Community Development Group  - NAIDOC Family Fun Day
Esperance Theatre Guild - Halloween Event 
Cannery Arts Centre - Flotsam & Jetsam Exhibition
Esperance Goldfields Surf Life Saving Club - Mooring Bouys
Cascade Recreation Association - Replacement Cricket Pitch
Esperance Softball Association - Corporate Fun Day (7th Oct)
Esperance Crisis Accommodation Service - White Ribbon Family Day 
RSL Esperance Sub-Branch - Rememberance Day Event
Local Environmental Awareness Forum (LEAF)  - Documentary Screening 
Esperance Ultimate Frisbee Club - Skylab Classic 2019 
Moving Movies Esperance Inc - Soundshell Hire
Lions Club of Esperance - Carols By Candlelight
Kids Fun Day Out - Storage
Esperance Scout Group  - State Camp
Esperance Triathalon Club - Olympic Distance Triathalon 
Outta The Shed - Go-to-Whoa & 1/8 Mile Speed Test 
Gibson Football Club -  Automated External Defibillator Cabinet
Esperance Clay Target Club - 58th Annual Easter Carnival
Esperance Golf Club - Esperance Annual Classic
St John Ambulance Sub Centre - Equipment - Shredder
Hope FM - Watoto Chior Concert
Adventureland Management Committee - Planning Fee
Esperance Soccer Association  - Canteen Equipment
Esperance Cycling Club - Tour De Esperance 2019

Assistance Grants

Cannery Arts Centre - Kickarts School Holiday Programming 

Esperance Volunteer Sea Search & Rescue - Equipment - Drone 

Esperance Brass Band - Operational Costs

Esperance Amateur Swim Club Swim Club - Shade Shelters

Esperance Triathlon Club - Trailer 

Esperance Toy Library - Improve the Esperance Toy Library

Esperance Emergency Services Day Committee  - Esperance Emergency Services Day

Esperance Table Tennis Club - Table Tennis Tables  

Development Grants

Cannery Arts Centre - Art Lab Workshops

Esperance Cycling Club Esperance - Velodrome Upgrade

Esperance Squash Club Inc - Kitchen Amenities and Flooring Upgrade

Clontarf Foundation - Engaging Teenage Aboriginal & Torres Strait Islander Males in Education & Employment 

Esperance Care Services - Rubbish Disposal & Recycling


RSL Esperance - Armistice Learning Journey

Esperance Music Festival -47th Annual Esperance Music Festival

Esperance Cycling Club - Tour d'Esperance 

Rotary Club of Esperance Bay - Esperance Foreshore Festival & Fireworks 

Esperance Squash Club - WA Squash State League Matches

Esperance Volleyball Association Inc. - Volleyball WA Beach Volleyball Tour Round

Condingup Primary School P&C Association - Condingup Community Fair


Support Grants

EDRA - Sports Star of the Year Awards 
Esperance Brass Band - 50 Anniversary Concert 
Esperance Anglican Wildflower Festival - 2017 Esperance Anglican Wildflower Festival
RSL Esperance Sub Branch - Victoria Cross Portrait Exhibition 
Esperance Triathlon Club Act Belong Commit - Women's Triathlon 
Esperance Theatre Guild - Halloween Haunted House Project 
Esperance Anglican Community School - Community Garden
Esperance Community Arts - Nyungar Yarning and Healing Dolls Project 
Esperance Senior High School - Tournament of Minds 
Cannery Arts Centre - Evolution of the Surfboard Exhibition 
Ruby Benjamin Animal Foundation - Pet Sterilisation Program
St John Ambulance - 60 Year Anniversary Celebration
Esperance Little Athletics - Introduction To Coaching Course 
BOICO - 21 Yr Masquerade Ball 
Festival Of The Wind  - Moving Movies Program
Esperance Lions Club - Carols By Candlelight 
Sport Representation - Kayelene Watts 
Representation - Waiata Johnston 
School Drug Education and Road Aware - Keys For Life Parent Workshop
Esperance Ultimate Frisbee Club - Skylab Classic 2018 
Esperance Bay RC Car Club WA - Challenge Cup Series 
Esperance Clay Target Club - 57th Annual Easter Carnival
Esperance Music Festival Inc - 47 Annual Esperance Music Fesival 
Outta the Shed Inc Outta The Shed Event - Signage 
Esperance Playgroup Association - Playground equipment
Esperance Softball Association - Automated External Defibrillator

Assistance Grants

Esperance Bay Radio Control Car Club – Portaloos Project

Esperance Brass Band – Operational Costs 

Esperance Care Services – Movie Nights 

Esperance Volunteer Fire and Rescue – Training Gear

SAFE Esperance – De-sexing 

ESCARE Inc. – Civic Centre Costs

South Coast Tennis Club – Purchase of Chairs 


Cannery Arts Centre – Program Costs

Esperance Bowling Club – Replace Greens 

Esperance Care Services 

Esperance Pistol Club – Retaining and Baffle Board 

Newtown Condingup Football Club – Upgrade Facilities 

Ports Football Club – Upgrade Kitchen Facilities

Events Grants

Condingup Primary School P&C – Condy Fair 2018

Grass Patch Community Development Assoc. - Yabbie Classic 2018

Kids Fun Day Out – Kids Fun Day Out 2018

Rotary Club of Esperance Bay Inc. – Marketing and Promotional Plan 


Support Grants

Esperance Mechanical Restoration Group Sponsorship - Annual Collectors Fair
Apex Club of Esperance - AATFA
Esperance Care Services - TEDx Esperance Womens Event
GIFSA - Open Mic Night
EDRA - Sports Star of the Year Awards
Esperance Bay Yacht Club - Learn to Sail Course
Esperance Community Arts  - Hip Hop Project
Escare - One and All Inclusion Program
Esperance Taekwondo Academy - Venue Hire 
Centrecare - Walk the Line White Ribbon Event
Lions Club of Esperance - Christmas Carols by Candlelight
Festival of the Wind Venue Hire - Moving Movies program
Ruby Benjamin Foundation  - Pet sterilisation in Esperance
Esperance Ultimate Frisbee Club - Skylab Classic Event
Rotary Club of Esperance Bay - Esperance Foreshore Festival and Fireworks
Esperance Tjaltjraak Native Title Aboriginal Corporation - Tommy Windich Cultural Precinct Project
Esperance Triathlon Club - Dixon Construction Olympic Distance Triathlon
Esperance Clay Target Club - 56th State Carnival 
Rotary Club of Esperance - Wishing Well 
Esperance Fire and Rescue Service -  Volunteer Leadership Program
Esperance District Football Assn -WAFL Match
Esperance Cycling Club -  Tour De Esperance
Cannery Arts Centre Inc - Film Screening 

Assistance Grants

Teen Challenge WA Inc - Camping Project

Esperance Care Services - ReJener8 Program 

Esperance Junior Cricket Association – Equipment - Trailer purchase  

ESCARE - Dardy Grub Cooking Club

Scouts Association of WA Esperance Branch - Scout Outdoor Activity Project

Development Grants

Esperance Brass Band – Operational Costs

Esperance Care Services – Waste Management

Esperance Equestrian Club – Equipment Shed 

Cannery Arts Centre - Cannery Arts Centre Activities and Maintenance project

Esperance Twilight Aerials Gymnastics Club - Upgrade and Purchase of Equipment

Esperance Bay RC Club - Toilets Project

Esperance Goldfields Surf Life Saving Club – Planning and Development stage of Clubroom Build Over

Grass Patch Community Development Association - Post Office Toilet and Disabled Carpark Project

Events Grants

Esperance Volleyball Association Inc – Alcohol Think Again Beach Volleyball Tour Esperance Round

Royal Flying Doctor Esperance Auxiliary – Walk and Talk with Sabrina 

Castletown Primary School P&C – 50th Anniversary Book Launch and Afternoon Tea

Esperance Cycling Club - Tour D’Esperance

Esperance R&SL – Entrenchment Project

Condingup Primary School P&C – 2017 Condingup P&C Community Fair

Esperance Soccer Club – 2017 Esperance Inter-Regional Soccer Carnival

Rotary Club of Esperance Inc – Australia Day Celebrations 

Assistance & Support

The Community Development Team is here to support you through the entire Community Grants Process.

They can be contacted directly on 9071 0678, or pop into the Shire Administration Building to discuss your application.

You can also send an enquiry to and it will be passed on to the Community Development Team.