The Shire of Esperance hosts a range of events, from market days to festivals. These events bring people together to create a sense of community, provide entertainment, and bring visitors to our region, making Esperance the best place to live, work, and play.

The Shire is responsible for approving all events run within the Shire of Esperance, ensuring they comply with State Government health and safety requirements. This includes public events on both Shire-owned land and privately owned properties.

This page aims to assist public event organisers through the event approval process. We hope you understand your role and responsibilities in planning your event, including the documents required for the Shire to process your event approval.

If you need assistance or wish to meet before starting your application, please call our Event Support Team on (08) 9083 1799 or email events@esperance.wa.gov.au.

PUBLIC EVENTS HELD ON PUBLIC LAND

If you are planning an event in a public space, you must obtain a permit from the Shire of Esperance. The Event Support Team will review your application and issue a permit, which will include details about the regulations you need to adhere to and any other approvals required. 

You will need a permit if your event is on private or public land and includes any of the following. However, individuals or small groups may use the Shire's reserves informally without a permit.

  • 30 people or more will be attending;
  • The group wishes to consume alcohol;
  • Use of a marquee (or any temporary structure), bouncy castle, animal farm, pony rides, or similar activities;
  • Formal sporting games/matches/training sessions;
  • Formal event or function where a section will be enclosed with fencing or similar;
  • Selling or serving food and/or drinks.

Please complete the Event Application Form below if your event includes any of the above.

If you are unsure whether your event requires a permit, don't hesitate to get in touch with the Event Support Team, who will be able to advise you on what is needed.

Even if your event does not require a permit, the Shire encourages you to contact the Event Team to ensure there are no scheduling clashes (no one likes a mower in the middle of a party) and that your proposed location is available and suitable.

KEY TIMELINES

At least four (4) months before your event | Submit the Event Application Form. Please allow the Shire seven (7) working days to respond.

Four (4) months before your event | If your event is staged on the road or has the potential to impact the road network, an additional application is required. If required, this application will be reviewed by the Shire of Esperance Events Team and other departments. 

The Shire must receive applications at least four (4) months before the event. Applications received less than four (4) months prior run the risk of not obtaining appropriate approvals.

Six (6) weeks before the event | All relevant documentation must be submitted to the Shire, including certificates of currency, plans and supporting applications.

EVENTS ORGANISED BY THE SHIRE

Are you looking for exciting events to attend in Esperance? Look no further than the Shire of Esperance! Our organisation hosts a variety of annual events that you won't want to miss. From the prestigious Citizen of the Year Awards to the fun-filled Winter Wonderland and Edge of the Bay events, there's something for everyone.

Winter Wonderland and Edge of the Bay provide a unique platform for stallholders, performers, and foodies to showcase their talent and enrich our events. Take advantage of this incredible opportunity to participate and make your mark on the Esperance community. For more information on how to get involved, please send an email to community@esperance.wa.gov.au.

COMMUNITY GRANTS PROGRAM

The Shire proudly sponsors and supports other local events, organized by local businesses or community groups. This is made possible through the Community Grants Program or by sponsoring in kind venues and other resources.

The program's purpose is to develop and actively support not-for-profit community organisations and individuals who positively contribute to community wellbeing and the region's cultural life.

There are two grant pools available for events:

  • Small Grant (up to $3,000)
  • Annual Grant (over $3,000)

Click through HERE to find out more about the Community Grants Program.

PROMOTE YOUR EVENT

Looking to get your Esperance event the attention it deserves? Look no further! By uploading your event onto the Visit Esperance What's On calendar, you can reach a large audience of over 1,200 visits annually. Don't miss this fantastic free opportunity to promote your event and make it a success.

Submit an Event

Booking Council Reserves

Many council-managed reserves can be booked for functions, events, weddings, busking and fundraising activities. These locations include the Post Office Square, Parks, Gardens, Foreshore, Adventureland Park, Beaches and the Soundshell (amphitheatre).

The booking process is generally quite simple and requires completing the appropriate form and the subsequent permit issue.

To confirm the availability of a Reserve for a specific date or time, please contact the Statutory Division on (08) 9071 0682.

Application for Use of Local Government Property

Fact Sheet - Weddings & Private Ceremonies