Council meet weekly on a Tuesday to attend briefings, information sessions or meet with community groups. A schedule of meeting dates and times for 2018 can be downloaded here. If you would like to meet with Council please call the Shire on 9071 0666 to make an appointment or come into the Administration building and talk to our friendly staff.
Agenda Briefing Sessions are held once a month on the third Tuesday, one week before the Ordinary Council Meeting.
Agenda Briefing are informal and not a decision making meeting, but an opportunity for the Councillors to gather further information by asking questions and discussing the agenda items. The public are invited to attend these sessions and encouraged to attend if they have an item of interest to themselves or a group they represent. Agenda Briefings give the public a chance to discuss items with Councillors and ask or answer questions.
Ordinary Council Meeting
Council meet once a month, at 4pm on the fourth Tuesday for the Ordinary Council Meeting (OCM). Agendas and Minutes for these meeting can be found here.
All Council Meetings are open to the public, and everyone is encouraged to attend. It is important to remember that Council Meetings are governed by the Local Government Act 1995 and the Shire of Esperance Standing Orders Local Law 2015. These documents govern how a meeting is conducted and outline how Councillors, staff and members of the public should conduct themselves during the meeting.
Public Question Time
All members of the community have a legislative right to ask questions at council meetings. The Council encourages public participation in the decision-making process.
A verbal response will be provided at the meeting or if the Council chooses to take the question on notice, a written response will be provided at a later date.
A summary of each question raised by members of the public at the meeting and a summary of the response to the question will be included in the minutes of that meeting in accordance with section 5.25 (1) (f) of the Local Government Act 1995 and the Local Government (Administration) Regulations 1996 regulation 11 (e).
Participating in Public Question Time
In accordance with the Shire’s Standing Orders Local Law 2015, a member of the public who wishes to ask a question during public question time must:
- First state his or her name and address;
- Direct the question to the presiding member;
- Ask the question briefly and concisely;
- Limit any preamble to matters directly relevant to the question; and
- Take direction from the person presiding whenever called upon to do so.
Conduct of Persons attending a Council Meeting
During a Council meeting Councillors, staff and members of the public must follow the Standing Orders Local Law 2015 and need to behave in a certain way, including:
- Official Titles to be Used
- When addressing Councillors or Shire employees official titles should be used.
- Recording of Proceedings
- No person is to use any electronic, visual or vocal recording device or instrument to record the proceedings of the Council or a committee without the written permission of the Council.
- Prevention of Disturbance
- Any member of the public addressing the Council or a committee is to extend due courtesy and respect to the Council or committee and the processes under which they operate and must take direction from the person presiding whenever called upon to do so.
- No person observing a meeting is to create a disturbance at a meeting, by interrupting or interfering with the proceedings, whether by expressing approval or dissent, by conversing or by any other means.
It is the duty of the person presiding to preserve order, and they may call any person in attendance to order, whenever, in his or her opinion, there is cause for so doing. Please take any direction from the presiding member and act reasonably.
Presenting a Petition to Council
A petition is basically a request for action. Any elector or group of electors may petition the Council to take action. For example, petitions may ask the Council to change existing Policy, Local Law, decision of Council or take action for a certain purpose or for the benefit of particular persons.
The subject of a petition must be a matter on which the Council has the power to act. Care must be taken in the wording of petitions as Council imposes certain requirements on their form and content.
Petitions can be presented to Council at any Ordinary Council Meeting. Under Part Three, Section Six of the Shire of Esperance Standing Orders Local Law 2015 a petition must meet the following requirements to be considered valid.
“(1) A petition, in order to be effective, is to-
(a) be addressed to the President;
(b) be made by electors of the district;
(c) state the request on each page of the petition;
(d) contain the names, addresses and signatures of the electors making the request, and the date each elector signed;
(e) contain a summary of the reasons for the request;
(f) state the name of the person upon whom, and an address at which, notice to the petitioners can be given;
(g) be in the form prescribed by the Act and Local Government (Constitution) Regulations 1996 if it is-
(i) a proposal to change the method of filling the office of President;
(ii) a proposal to create a new district or the boundaries of the Local Government;
(iii) a request for a poll on a recommended amalgamation;
(iv) a submission about changes to wards, the name of a district or ward or the number of councillors for a district or ward. “
(Shire of Esperance, Standing Orders Local Law, Part 3, Section 6, Petitions)
For more information about presenting a petition, phone 9071 0666, email email@example.com or come in the Administration building on Windich Street.
On 31 October 2016 the Shire of Esperance received a petition titled Save our Jetty from the Jetty Group Inc. This Petition is listed as an attachment in the Agenda for the Special Council Meeting called for 8 November 2016. Receiving the Petition is item 7.1 on the Agenda, unfortunately it is too large to fit within the document. The petition can be viewed in two parts below or the original can be viewed at the Shire administration building on Windich Street.